Free Invoice Template
Printable Invoice Template
A simple, clean printable invoice template — ready in minutes
Fill in your details online, download as a print-ready PDF, and mail or hand-deliver your invoice to your client. Clean layout, professional formatting, completely free.
How it works
- 1Enter your business details
- 2Add your client details
- 3Add your line items
- 4Set tax and payment terms
- 5Download and print
How it works
How to create a printable invoice template
Customize this template in five steps. Takes under two minutes.
- 1
Enter your business details
Fill in your name or business name, address, and contact details in the Bill From section.
- 2
Add your client details
Enter your client or customer name and address in the Bill To section.
- 3
Add your line items
Replace the placeholder line items with your products or services. Add as many rows as needed.
- 4
Set tax and payment terms
Apply a tax rate if applicable. Set your payment due date and add any notes.
- 5
Download and print
Download the PDF and print it on standard A4 or US Letter paper. The layout is designed to fit cleanly on a single page for most invoices.
Invoice essentials
What to include on a printable invoice template
Printable Invoice Templates need more detail than standard service invoices. Here's what to include so you get paid without back-and-forth.
Your business name and address
Required on every invoice. Include your full legal business name, mailing address, phone, and email.
Client name and address
The billing name and address of who you're invoicing. For businesses, check the correct legal entity name.
Invoice number and date
A unique invoice number and the invoice date. The due date should be clearly visible.
Itemized list of services or products
Each item with description, quantity, unit price, and line total. Itemized invoices get paid faster.
Total amount due
Subtotal, tax (if applicable), and the total amount due prominently displayed.
Reference
Common printable invoice template line items
Use these as a starting point. Edit descriptions and rates to match your actual scope and pricing.
| Item | Description | Notes |
|---|---|---|
| Service | Professional service description | Hourly or fixed |
| Product | Product name and SKU | Per unit |
| Labour | Labour hours and rate | Per hour |
| Materials | Materials and supplies | Per job or per item |
| Delivery | Shipping and handling | Fixed or actual |
| Tax | Sales tax / VAT / GST | Percentage of subtotal |
Payment terms
Standard payment terms for printable invoice templates
Payment terms vary by industry. Here's what's standard and what to specify on your invoices.
Net 30
Payment due 30 days from the invoice date. Standard for most B2B invoicing.
Due on receipt
Payment expected immediately on receiving the invoice. Common for cash trades and retail.
Include payment instructions
On a printed invoice, include your bank account number, check payable name, or other payment instructions clearly in the notes.
Late fees
If you charge late fees, include the rate on the invoice: '1.5% per month on overdue balances.'
FAQ
Printable Invoice Template FAQ
- Is this printable invoice template free?
- Yes — free with no account or signup. Download and print as many invoices as you need.
- What size does the invoice print on?
- The PDF is A4 sized, which also prints cleanly on US Letter (8.5 x 11") with standard margins. Most desktop and mobile printers handle this automatically.
- Can I fill in the invoice by hand after printing?
- The template is designed to be filled in online before printing. Filling it in online produces a much more professional result than handwriting.
- How many line items fit on one page?
- Typically 8–12 line items fit on a single page depending on description length. For longer invoices, the PDF automatically flows onto a second page.
- Can I save the invoice and come back to it?
- Yes — the invoice generator auto-saves your progress to your browser. Your details will be there when you return.
More free invoice templates
Want to start from scratch? Use the free invoice generator →