Free Invoice Template
Landscaping Invoice Template
Professional invoicing for landscaping and lawn care businesses
A landscaping invoice template pre-filled with lawn care, planting, and maintenance line items. Customize for any job, add your business details, and download a professional PDF.
How it works
- 1Add your landscaping business details
- 2Add your client details
- 3Update the line items
- 4Set your payment terms
- 5Download and send
How it works
How to create a landscaping invoice template
Customize this template in five steps. Takes under two minutes.
- 1
Add your landscaping business details
Enter your company name, address, and contact information. Upload your logo for a branded, professional invoice.
- 2
Add your client details
Enter the client name and the service address. For HOAs or property managers, include the organization name and the property or site address.
- 3
Update the line items
Replace the pre-filled items with your actual services. For maintenance contracts, list each service (mowing, edging, weeding) separately or as a bundled monthly service.
- 4
Set your payment terms
One-off jobs are typically due on completion. Monthly maintenance contracts are invoiced at the start or end of the month, with Net 7 or Net 14 terms.
- 5
Download and send
Download the PDF and email it to your client. A professional invoice helps you get paid faster and builds a track record for repeat business.
Invoice essentials
What to include on a landscaping invoice template
Landscaping Invoice Templates need more detail than standard service invoices. Here's what to include so you get paid without back-and-forth.
Service address
Include the property address where landscaping was performed. For clients with multiple properties, list each address separately.
Service date or period
For one-off jobs, list the service date. For monthly contracts, note the billing period (e.g., 'Lawn maintenance — March 2026').
Material and plant costs
Separately list materials such as mulch, soil, plants, and fertilizers. This justifies the total and is required for many commercial accounts.
Equipment hire
If you hired specialized equipment for the job (stump grinder, bobcat), include it as a separate line item.
Plant warranty
For planting jobs, note your plant warranty period in the invoice notes: 'Plants guaranteed for 30 days under normal watering conditions.'
Reference
Common landscaping invoice template line items
Use these as a starting point. Edit descriptions and rates to match your actual scope and pricing.
| Service | Description | Typical billing method |
|---|---|---|
| Lawn care | Lawn mowing and edging | Per visit or per month |
| Lawn care | Fertilizing and weed treatment | Per visit or season |
| Lawn care | Aeration and overseeding | Fixed fee |
| Garden | Garden bed maintenance (weeding) | Per hour or per visit |
| Garden | Pruning and hedge trimming | Per hour or fixed |
| Garden | Planting and garden design | Fixed quote |
| Materials | Mulch supply and installation | Per cubic yard / metre |
| Materials | Topsoil / compost | Per cubic yard / metre |
| Materials | Plants and trees | Per item |
| Cleanup | Leaf removal and yard cleanup | Per visit or hourly |
| Cleanup | Rubbish removal | Fixed or per load |
| Equipment | Equipment hire (bobcat, stump grinder) | Per day |
Payment terms
Standard payment terms for landscaping invoice templates
Payment terms vary by industry. Here's what's standard and what to specify on your invoices.
Due on completion for one-off jobs
Single landscaping jobs are typically due on completion. Cash, card, and bank transfer are all standard.
Monthly contracts
For regular maintenance clients, invoice monthly — either at the start or end of the month. Net 7 to Net 14 is standard for residential; Net 30 for commercial.
Seasonal billing
For seasonal services (lawn fertilizing, spring clean-ups), invoice at the start of the season with payment due before work commences.
Deposit for large projects
For large landscaping projects (design and install, hardscaping), request a 30–50% deposit before materials are ordered and a progress payment at the midpoint.
FAQ
Landscaping Invoice Template FAQ
- Is this landscaping invoice template free?
- Yes — free with no signup. Create and download as many landscaping invoices as you need.
- How do I invoice for a monthly maintenance contract?
- Create a monthly invoice listing all services included (mowing, edging, weeding, etc.) and the billing period. Send it on the 1st with a due date of the 10th–15th.
- Should I separate materials from labour on the invoice?
- Yes. List labour and materials as separate line items. This is required for many commercial and HOA accounts and helps clients understand what they're paying for.
- How do I invoice for a large landscaping design project?
- Break the project into milestones: deposit invoice at signing (30–50%), progress invoice at midpoint, and final invoice on completion. Each invoice should reference the total project value.
- Can I include a plant warranty on the invoice?
- Yes. Add a note in the invoice notes field: 'All plants guaranteed for 30 days from installation date under normal watering conditions.' This protects you from unreasonable replacement claims.
More free invoice templates
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