Free Invoice Template
Cleaning Service Invoice Template
Professional invoicing for cleaning businesses and housekeepers
A cleaning service invoice template pre-filled for residential and commercial cleaning jobs. Customize your services and rates, add your business details, and download a professional PDF in under 2 minutes.
How it works
- 1Add your cleaning business details
- 2Add your client details
- 3Update the line items
- 4Set your payment terms
- 5Download and send
How it works
How to create a cleaning service invoice template
Customize this template in five steps. Takes under two minutes.
- 1
Add your cleaning business details
Enter your business name, address, and contact information. Upload your logo for a branded invoice that looks professional in a client's inbox.
- 2
Add your client details
Enter the client name and the property address where cleaning was performed. For commercial clients, include the business name and accounts payable contact.
- 3
Update the line items
Replace the pre-filled items with your actual services. Standard cleans, deep cleans, move-in/move-out cleans, and supply charges can all be separate line items.
- 4
Set your payment terms
Most cleaning businesses collect payment on completion or within 7 days. For regular contracts, you may bill monthly. Include your preferred payment method.
- 5
Download and send
Preview, download, and email the PDF to your client. For regular clients, their details will be saved in the browser for next time.
Invoice essentials
What to include on a cleaning service invoice template
Cleaning Service Invoice Templates need more detail than standard service invoices. Here's what to include so you get paid without back-and-forth.
Service address
Include the property address where cleaning was performed — it may differ from the billing address, especially for property managers with multiple sites.
Service date and type
Specify the date(s) of service and the type of clean (standard, deep clean, move-out, commercial). This prevents disputes about what was included.
Supplies and consumables
If you supply cleaning products, list them as a separate line item or include them in your service rate and note that supplies are included.
Frequency for recurring contracts
For regular cleaning contracts, note the billing period covered (e.g., 'Weekly cleaning services — March 2026') so clients can match the invoice to their schedule.
Satisfaction guarantee
Including a brief satisfaction note ('Contact us within 24 hours if you have any concerns') reduces disputes and demonstrates confidence in your work.
Reference
Common cleaning service invoice template line items
Use these as a starting point. Edit descriptions and rates to match your actual scope and pricing.
| Service | Description | Typical billing method |
|---|---|---|
| Standard | Standard house clean | Per visit or per hour |
| Standard | Weekly / fortnightly cleaning | Per visit |
| Deep clean | Deep clean / spring clean | Fixed fee |
| Deep clean | Move-in / move-out clean | Fixed fee |
| Commercial | Office cleaning (per visit) | Per visit |
| Commercial | Commercial premises — monthly contract | Per month |
| Specialist | Carpet steam cleaning | Per room or fixed |
| Specialist | Window cleaning (interior + exterior) | Fixed fee |
| Specialist | Post-construction clean | Fixed fee |
| Supplies | Cleaning products and consumables | Per job or included |
| Add-on | Oven / fridge deep clean | Per item |
| Add-on | Laundry and ironing | Per hour |
Payment terms
Standard payment terms for cleaning service invoice templates
Payment terms vary by industry. Here's what's standard and what to specify on your invoices.
Due on completion for one-off jobs
For single cleans, payment on completion is standard. Cash, card, or bank transfer on the day are all common.
Monthly invoicing for regular contracts
For weekly or fortnightly clients, invoice monthly at the end of the month. Include the number of visits, dates, and total in the invoice.
Deposit for large one-off jobs
For move-out cleans or large commercial jobs, consider a 50% deposit upfront. This covers your time if the client cancels at short notice.
Late payment
For commercial accounts, include a late fee of 1.5% per month on overdue invoices. Residential clients rarely need a formal late fee, but a gentle reminder with the invoice helps.
FAQ
Cleaning Service Invoice Template FAQ
- Is this cleaning invoice template free?
- Yes — completely free, no account needed. Download as many cleaning invoices as you need.
- How do I invoice for a regular cleaning contract?
- Create a monthly invoice listing all visits for the month, the date of each visit, and the per-visit rate. Multiply by visits for the monthly total.
- Should I charge separately for cleaning supplies?
- Many cleaners include supplies in their rate. If you charge separately, add a line item for 'Cleaning supplies and consumables' with a fixed or per-job amount.
- Can I use this invoice for Airbnb turnovers?
- Yes. Add a line item for 'Airbnb / short-term rental turnover clean' with the property address and date. Many hosts need invoices for accounting purposes.
- How do I invoice multiple properties for the same client?
- Add a separate line item for each property, listing the address and date of service. This keeps everything on one invoice while making it clear what was done where.
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