Free Invoice Template
Plumber Invoice Template
Professional invoicing for plumbers and plumbing businesses
A plumber invoice template pre-filled with service call, labour, and parts line items. Add your licence number, customize the rates, and download a professional PDF — no signup needed.
How it works
- 1Add your plumbing business details
- 2Fill in your client details
- 3Update the line items
- 4Add your tax rate and payment terms
- 5Preview and download
How it works
How to create a plumber invoice template
Customize this template in five steps. Takes under two minutes.
- 1
Add your plumbing business details
Enter your company name, address, phone, and email. Include your plumbing licence number — most states and provinces require this on invoices. Upload your logo for a professional finish.
- 2
Fill in your client details
Add the customer name, property address where work was carried out, and their billing address if different. For commercial jobs, include the business name and accounts payable contact.
- 3
Update the line items
Replace the pre-filled line items with your actual work. Break out labour and parts separately — clients and their landlords or insurers often need itemized billing. Include part numbers for major components if applicable.
- 4
Add your tax rate and payment terms
Enter your applicable tax rate (sales tax, VAT, or GST). In the notes, specify your payment terms and accepted payment methods (cash, check, bank transfer, card).
- 5
Preview and download
Check the invoice preview, then download the print-ready PDF. Email it directly or print and leave it with the customer.
Invoice essentials
What to include on a plumber invoice template
Plumber Invoice Templates need more detail than standard service invoices. Here's what to include so you get paid without back-and-forth.
Plumbing licence number
Most jurisdictions require licensed plumbers to display their licence number on invoices and quotes. It also builds trust with new customers.
Job site address
Include the address where the work was performed — this may differ from the billing address. Essential for property managers and landlords managing multiple sites.
Itemized labour and parts
List labour hours and rate separately from parts and materials. Customers, insurers, and property managers often need to see this breakdown for reimbursement or records.
Emergency call-out fee
If the job was an emergency or out-of-hours call, include a separate line item for the call-out fee so it's transparent and not folded into the hourly rate.
Warranty terms
Include a brief note on workmanship warranty (e.g., 90 days on labour) and parts warranty (as per manufacturer). This sets clear expectations and protects both parties.
Reference
Common plumber invoice template line items
Use these as a starting point. Edit descriptions and rates to match your actual scope and pricing.
| Type | Description | Typical billing method |
|---|---|---|
| Labour | Service call / Labour (per hour) | Per hour |
| Labour | Emergency / after-hours call-out | Flat fee + hourly |
| Parts | Pipe fittings and connectors | Per item |
| Parts | Tap / faucet replacement | Per item |
| Parts | Hot water unit replacement | Per unit + install |
| Parts | Toilet cistern / valve replacement | Per item |
| Service | Drain clearing / hydro-jet | Fixed or per hour |
| Service | Leak detection and repair | Fixed fee |
| Service | Pipe inspection / CCTV | Fixed fee |
| Materials | Sealant, tape, consumables | Included or per job |
Payment terms
Standard payment terms for plumber invoice templates
Payment terms vary by industry. Here's what's standard and what to specify on your invoices.
Due on completion
For residential plumbing jobs, payment on completion is standard. Include your accepted payment methods (cash, card, bank transfer) on the invoice.
Deposit for large jobs
For major installations (hot water systems, re-piping), request a 30–50% deposit upfront to cover materials before starting work.
Commercial accounts
Trade accounts with property managers or commercial clients typically operate on Net 14 or Net 30. Agree terms upfront and state them clearly on every invoice.
Late payment fees
Including a late fee of 1.5% per month on overdue invoices is standard trade practice and encourages prompt payment.
FAQ
Plumber Invoice Template FAQ
- Is this plumber invoice template free?
- Yes — completely free, no signup required. Create and download as many plumbing invoices as you need.
- Should I charge a call-out fee separately?
- Yes. Add a separate line item for the call-out or service fee. This keeps your hourly rate transparent and ensures the call-out is always recovered even on quick jobs.
- How do I show labour and parts separately?
- Add separate line items — one for labour (hours x rate) and one or more for parts and materials. This is standard in the trade and required by many insurers and property managers.
- Do I need to include my plumbing licence number?
- In most states and provinces, licensed plumbers are required to display their licence number on invoices and contracts. Even where not legally required, it builds customer trust.
- Can I invoice a property manager instead of the tenant?
- Yes — put the property management company name in the Bill To section and note the job site address in the line item description or notes.
More free invoice templates
Want to start from scratch? Use the free invoice generator →